Job Listings

Track Clovis Oncology hiring and firing trends, filtered by title, location, type, date, category and date of posting.
Ticker Symbol Entity Name Domain As Of Date Title URL Brand Category Location Text City State Country Posted Date Number of Openings Description Date Added Date Updated GICS Sector GICS Industry
nasdaq:clvs clovisoncology.com clovisoncology.com Feb 8th, 2019 12:00AM Assistant-DACH Open Commercial Munich, DE Munich DEU Dec 14th, 2018 12:00AM <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Job Summary</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">This role is responsible for managing and coordinating a comprehensive, confidential and high quality administrative service to the German Commercial (primarily field based) and Medical Teams. You will be responsible for setting up and implementing new office systems and processes, including developing appropriate administrative processes. <strong style="mso-bidi-font-weight: normal;">Reporting to the General Manager &ndash; DACH, you will also provide support to the local Leadership Team over a full range of operational duties.</strong></span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">This position requires a self-starter needing minimal supervision and willing to take on a wide range of responsibilities outside the defined responsibilities.<span style="mso-spacerun: yes;">&nbsp; </span>Coordination of all support services to ensure efficient functioning of the Clovis Oncology Munich Office. <span style="mso-spacerun: yes;">&nbsp;</span>A flexible, &lsquo;can do&rsquo; approach and with a strong work ethic and ability to take proactive ownership of assigned duties. </span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Job Responsibilities</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Coordinating internal and external team meetings so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees and ensuring that various meeting amenities are available.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Coordinate conference attendance, National Congresses (European and National), registrations, hotel bookings.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Support visitors to Munich, which may include assisting them with travel arrangements.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Liaising with external Governing Boards/Payer Physician Influencers. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Preparing expense reports, submitting invoices to Germany and US office for payment.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Managing contract requests, primarily CDAs with consultants, vendors, investigators, as needed and submit partially/fully executed contracts to Boulder Office Manager for final processing.</span></li> <li style="margin: 0cm 0cm 0pt 18pt;"><span style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-bidi-font-size: 11.0pt;">Supporting management of EU budget submission throughout development, execution and reporting phases.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Preparing Word/Excel/PowerPoint presentations/minutes/reports.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Maintaining Quality documents for Munich Office:<span style="mso-spacerun: yes;">&nbsp; </span>SOPs, Policies, Work Instructions and Forms&mdash;electronic and paper files.<span style="mso-spacerun: yes;">&nbsp; </span>Preparing documents, distribute for reviews, consolidate edits, route for final approval, route for training, and post to SharePoint.<span style="mso-spacerun: yes;">&nbsp; </span>Maintaining training files on all GxP employees and consultants.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working with European HR, maintaining training records and onboarding materials for all employees.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Discreet handling of sensitive company information to support senior management.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working with other administrative assistants in Europe to establish best practice, standards/ways of working.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">General front desk duties:<span style="mso-spacerun: yes;">&nbsp; </span>answer and route calls, order office supplies, maintain supplies/storage, prepare mail and packages for USPS and FedEx shipment.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">All day to day activities to ensure efficient running of the office including facilities management and compliance with H&amp;S requirements.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Qualifications</span></strong></p> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Significant administrative experience with proven track record of increasing responsibility and skill development.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Highly flexible team member with the ability to prioritize and work independently. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Solid skills in managing office technology and confidential record keeping.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent organizational skills with an ability to prioritize workload, plan ahead and multi-task.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent written and communication skills, problem-solving and team working skills.<span style="mso-spacerun: yes;">&nbsp;&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Experience of working in a matrix-working environment with individuals in different countries and levels of authority. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Desire to learn new skills and look for additional opportunities to contribute.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Proactive approach to improving system efficiencies and office culture.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Experience in providing administrative support to senior management.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Ability to think beyond boundaries of own job, challenge status quo and seek opportunities for continuous improvement.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">High level of confidentiality and discretion. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Working with external agencies and suppliers; leveraging efficiency and budget management.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Education and Experience</span></strong></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Good standard of education, formal secretarial training and/or degree preferred. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">A minimum of 5 years administrative work experience required.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Must have excellent time management, organizational, customer service and interpersonal skills, with demonstrated ability to produce high quality work under tight deadlines.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 12pt 0cm 0pt 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent technical skills to include but not limited to Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and desktop publishing/project management skills.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Fluent in English</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Ideally, experience of local German Policies and Laws </span></li> </ul> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span style="font-family: Times New Roman; font-size: 16px;"> </span></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working Conditions</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Office-based position with minimum travel required.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;"></span></p> Feb 7th, 2019 10:31PM Feb 7th, 2019 10:31PM Health Care Pharmaceuticals & Biotechnology
nasdaq:clvs clovisoncology.com clovisoncology.com Feb 9th, 2019 12:00AM Assistant-DACH Open Commercial Munich, DE Munich DEU Dec 14th, 2018 12:00AM <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Job Summary</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">This role is responsible for managing and coordinating a comprehensive, confidential and high quality administrative service to the German Commercial (primarily field based) and Medical Teams. You will be responsible for setting up and implementing new office systems and processes, including developing appropriate administrative processes. <strong style="mso-bidi-font-weight: normal;">Reporting to the General Manager &ndash; DACH, you will also provide support to the local Leadership Team over a full range of operational duties.</strong></span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">This position requires a self-starter needing minimal supervision and willing to take on a wide range of responsibilities outside the defined responsibilities.<span style="mso-spacerun: yes;">&nbsp; </span>Coordination of all support services to ensure efficient functioning of the Clovis Oncology Munich Office. <span style="mso-spacerun: yes;">&nbsp;</span>A flexible, &lsquo;can do&rsquo; approach and with a strong work ethic and ability to take proactive ownership of assigned duties. </span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Job Responsibilities</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Coordinating internal and external team meetings so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees and ensuring that various meeting amenities are available.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Coordinate conference attendance, National Congresses (European and National), registrations, hotel bookings.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Support visitors to Munich, which may include assisting them with travel arrangements.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Liaising with external Governing Boards/Payer Physician Influencers. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Preparing expense reports, submitting invoices to Germany and US office for payment.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Managing contract requests, primarily CDAs with consultants, vendors, investigators, as needed and submit partially/fully executed contracts to Boulder Office Manager for final processing.</span></li> <li style="margin: 0cm 0cm 0pt 18pt;"><span style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-bidi-font-size: 11.0pt;">Supporting management of EU budget submission throughout development, execution and reporting phases.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Preparing Word/Excel/PowerPoint presentations/minutes/reports.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Maintaining Quality documents for Munich Office:<span style="mso-spacerun: yes;">&nbsp; </span>SOPs, Policies, Work Instructions and Forms&mdash;electronic and paper files.<span style="mso-spacerun: yes;">&nbsp; </span>Preparing documents, distribute for reviews, consolidate edits, route for final approval, route for training, and post to SharePoint.<span style="mso-spacerun: yes;">&nbsp; </span>Maintaining training files on all GxP employees and consultants.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working with European HR, maintaining training records and onboarding materials for all employees.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Discreet handling of sensitive company information to support senior management.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working with other administrative assistants in Europe to establish best practice, standards/ways of working.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">General front desk duties:<span style="mso-spacerun: yes;">&nbsp; </span>answer and route calls, order office supplies, maintain supplies/storage, prepare mail and packages for USPS and FedEx shipment.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">All day to day activities to ensure efficient running of the office including facilities management and compliance with H&amp;S requirements.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Qualifications</span></strong></p> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Significant administrative experience with proven track record of increasing responsibility and skill development.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Highly flexible team member with the ability to prioritize and work independently. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Solid skills in managing office technology and confidential record keeping.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent organizational skills with an ability to prioritize workload, plan ahead and multi-task.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent written and communication skills, problem-solving and team working skills.<span style="mso-spacerun: yes;">&nbsp;&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Experience of working in a matrix-working environment with individuals in different countries and levels of authority. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Desire to learn new skills and look for additional opportunities to contribute.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Proactive approach to improving system efficiencies and office culture.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Experience in providing administrative support to senior management.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Ability to think beyond boundaries of own job, challenge status quo and seek opportunities for continuous improvement.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">High level of confidentiality and discretion. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Working with external agencies and suppliers; leveraging efficiency and budget management.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Education and Experience</span></strong></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Good standard of education, formal secretarial training and/or degree preferred. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">A minimum of 5 years administrative work experience required.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Must have excellent time management, organizational, customer service and interpersonal skills, with demonstrated ability to produce high quality work under tight deadlines.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 12pt 0cm 0pt 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent technical skills to include but not limited to Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and desktop publishing/project management skills.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Fluent in English</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Ideally, experience of local German Policies and Laws </span></li> </ul> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span style="font-family: Times New Roman; font-size: 16px;"> </span></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working Conditions</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Office-based position with minimum travel required.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;"></span></p> Feb 8th, 2019 10:33PM Feb 8th, 2019 10:33PM Health Care Pharmaceuticals & Biotechnology
nasdaq:clvs clovisoncology.com clovisoncology.com Feb 10th, 2019 12:00AM Assistant-DACH Open Commercial Munich, DE Munich DEU Dec 14th, 2018 12:00AM <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Job Summary</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">This role is responsible for managing and coordinating a comprehensive, confidential and high quality administrative service to the German Commercial (primarily field based) and Medical Teams. You will be responsible for setting up and implementing new office systems and processes, including developing appropriate administrative processes. <strong style="mso-bidi-font-weight: normal;">Reporting to the General Manager &ndash; DACH, you will also provide support to the local Leadership Team over a full range of operational duties.</strong></span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">This position requires a self-starter needing minimal supervision and willing to take on a wide range of responsibilities outside the defined responsibilities.<span style="mso-spacerun: yes;">&nbsp; </span>Coordination of all support services to ensure efficient functioning of the Clovis Oncology Munich Office. <span style="mso-spacerun: yes;">&nbsp;</span>A flexible, &lsquo;can do&rsquo; approach and with a strong work ethic and ability to take proactive ownership of assigned duties. </span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Job Responsibilities</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Coordinating internal and external team meetings so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees and ensuring that various meeting amenities are available.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Coordinate conference attendance, National Congresses (European and National), registrations, hotel bookings.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Support visitors to Munich, which may include assisting them with travel arrangements.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Liaising with external Governing Boards/Payer Physician Influencers. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Preparing expense reports, submitting invoices to Germany and US office for payment.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Managing contract requests, primarily CDAs with consultants, vendors, investigators, as needed and submit partially/fully executed contracts to Boulder Office Manager for final processing.</span></li> <li style="margin: 0cm 0cm 0pt 18pt;"><span style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-bidi-font-size: 11.0pt;">Supporting management of EU budget submission throughout development, execution and reporting phases.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Preparing Word/Excel/PowerPoint presentations/minutes/reports.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Maintaining Quality documents for Munich Office:<span style="mso-spacerun: yes;">&nbsp; </span>SOPs, Policies, Work Instructions and Forms&mdash;electronic and paper files.<span style="mso-spacerun: yes;">&nbsp; </span>Preparing documents, distribute for reviews, consolidate edits, route for final approval, route for training, and post to SharePoint.<span style="mso-spacerun: yes;">&nbsp; </span>Maintaining training files on all GxP employees and consultants.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working with European HR, maintaining training records and onboarding materials for all employees.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Discreet handling of sensitive company information to support senior management.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working with other administrative assistants in Europe to establish best practice, standards/ways of working.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">General front desk duties:<span style="mso-spacerun: yes;">&nbsp; </span>answer and route calls, order office supplies, maintain supplies/storage, prepare mail and packages for USPS and FedEx shipment.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">All day to day activities to ensure efficient running of the office including facilities management and compliance with H&amp;S requirements.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Qualifications</span></strong></p> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Significant administrative experience with proven track record of increasing responsibility and skill development.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Highly flexible team member with the ability to prioritize and work independently. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Solid skills in managing office technology and confidential record keeping.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent organizational skills with an ability to prioritize workload, plan ahead and multi-task.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent written and communication skills, problem-solving and team working skills.<span style="mso-spacerun: yes;">&nbsp;&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Experience of working in a matrix-working environment with individuals in different countries and levels of authority. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Desire to learn new skills and look for additional opportunities to contribute.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Proactive approach to improving system efficiencies and office culture.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Experience in providing administrative support to senior management.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Ability to think beyond boundaries of own job, challenge status quo and seek opportunities for continuous improvement.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">High level of confidentiality and discretion. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Working with external agencies and suppliers; leveraging efficiency and budget management.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Education and Experience</span></strong></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Good standard of education, formal secretarial training and/or degree preferred. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">A minimum of 5 years administrative work experience required.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Must have excellent time management, organizational, customer service and interpersonal skills, with demonstrated ability to produce high quality work under tight deadlines.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 12pt 0cm 0pt 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent technical skills to include but not limited to Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and desktop publishing/project management skills.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Fluent in English</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Ideally, experience of local German Policies and Laws </span></li> </ul> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span style="font-family: Times New Roman; font-size: 16px;"> </span></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working Conditions</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Office-based position with minimum travel required.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;"></span></p> Feb 9th, 2019 10:38PM Feb 9th, 2019 10:38PM Health Care Pharmaceuticals & Biotechnology
nasdaq:clvs clovisoncology.com clovisoncology.com Feb 11th, 2019 12:00AM Assistant-DACH Open Commercial Munich, DE Munich DEU Dec 14th, 2018 12:00AM <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Job Summary</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">This role is responsible for managing and coordinating a comprehensive, confidential and high quality administrative service to the German Commercial (primarily field based) and Medical Teams. You will be responsible for setting up and implementing new office systems and processes, including developing appropriate administrative processes. <strong style="mso-bidi-font-weight: normal;">Reporting to the General Manager &ndash; DACH, you will also provide support to the local Leadership Team over a full range of operational duties.</strong></span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">This position requires a self-starter needing minimal supervision and willing to take on a wide range of responsibilities outside the defined responsibilities.<span style="mso-spacerun: yes;">&nbsp; </span>Coordination of all support services to ensure efficient functioning of the Clovis Oncology Munich Office. <span style="mso-spacerun: yes;">&nbsp;</span>A flexible, &lsquo;can do&rsquo; approach and with a strong work ethic and ability to take proactive ownership of assigned duties. </span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Job Responsibilities</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Coordinating internal and external team meetings so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees and ensuring that various meeting amenities are available.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Coordinate conference attendance, National Congresses (European and National), registrations, hotel bookings.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Support visitors to Munich, which may include assisting them with travel arrangements.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Liaising with external Governing Boards/Payer Physician Influencers. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Preparing expense reports, submitting invoices to Germany and US office for payment.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Managing contract requests, primarily CDAs with consultants, vendors, investigators, as needed and submit partially/fully executed contracts to Boulder Office Manager for final processing.</span></li> <li style="margin: 0cm 0cm 0pt 18pt;"><span style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-bidi-font-size: 11.0pt;">Supporting management of EU budget submission throughout development, execution and reporting phases.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Preparing Word/Excel/PowerPoint presentations/minutes/reports.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Maintaining Quality documents for Munich Office:<span style="mso-spacerun: yes;">&nbsp; </span>SOPs, Policies, Work Instructions and Forms&mdash;electronic and paper files.<span style="mso-spacerun: yes;">&nbsp; </span>Preparing documents, distribute for reviews, consolidate edits, route for final approval, route for training, and post to SharePoint.<span style="mso-spacerun: yes;">&nbsp; </span>Maintaining training files on all GxP employees and consultants.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working with European HR, maintaining training records and onboarding materials for all employees.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Discreet handling of sensitive company information to support senior management.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working with other administrative assistants in Europe to establish best practice, standards/ways of working.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">General front desk duties:<span style="mso-spacerun: yes;">&nbsp; </span>answer and route calls, order office supplies, maintain supplies/storage, prepare mail and packages for USPS and FedEx shipment.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">All day to day activities to ensure efficient running of the office including facilities management and compliance with H&amp;S requirements.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Qualifications</span></strong></p> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Significant administrative experience with proven track record of increasing responsibility and skill development.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Highly flexible team member with the ability to prioritize and work independently. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Solid skills in managing office technology and confidential record keeping.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent organizational skills with an ability to prioritize workload, plan ahead and multi-task.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent written and communication skills, problem-solving and team working skills.<span style="mso-spacerun: yes;">&nbsp;&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Experience of working in a matrix-working environment with individuals in different countries and levels of authority. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Desire to learn new skills and look for additional opportunities to contribute.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Proactive approach to improving system efficiencies and office culture.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Experience in providing administrative support to senior management.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Ability to think beyond boundaries of own job, challenge status quo and seek opportunities for continuous improvement.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">High level of confidentiality and discretion. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Working with external agencies and suppliers; leveraging efficiency and budget management.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Education and Experience</span></strong></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Good standard of education, formal secretarial training and/or degree preferred. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">A minimum of 5 years administrative work experience required.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Must have excellent time management, organizational, customer service and interpersonal skills, with demonstrated ability to produce high quality work under tight deadlines.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 12pt 0cm 0pt 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent technical skills to include but not limited to Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and desktop publishing/project management skills.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Fluent in English</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Ideally, experience of local German Policies and Laws </span></li> </ul> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span style="font-family: Times New Roman; font-size: 16px;"> </span></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working Conditions</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Office-based position with minimum travel required.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;"></span></p> Feb 10th, 2019 10:33PM Feb 10th, 2019 10:33PM Health Care Pharmaceuticals & Biotechnology
nasdaq:clvs clovisoncology.com clovisoncology.com Feb 12th, 2019 12:00AM Assistant-DACH Open Commercial Munich, DE Munich DEU Dec 14th, 2018 12:00AM <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Job Summary</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">This role is responsible for managing and coordinating a comprehensive, confidential and high quality administrative service to the German Commercial (primarily field based) and Medical Teams. You will be responsible for setting up and implementing new office systems and processes, including developing appropriate administrative processes. <strong style="mso-bidi-font-weight: normal;">Reporting to the General Manager &ndash; DACH, you will also provide support to the local Leadership Team over a full range of operational duties.</strong></span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">This position requires a self-starter needing minimal supervision and willing to take on a wide range of responsibilities outside the defined responsibilities.<span style="mso-spacerun: yes;">&nbsp; </span>Coordination of all support services to ensure efficient functioning of the Clovis Oncology Munich Office. <span style="mso-spacerun: yes;">&nbsp;</span>A flexible, &lsquo;can do&rsquo; approach and with a strong work ethic and ability to take proactive ownership of assigned duties. </span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Job Responsibilities</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Coordinating internal and external team meetings so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees and ensuring that various meeting amenities are available.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Coordinate conference attendance, National Congresses (European and National), registrations, hotel bookings.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Support visitors to Munich, which may include assisting them with travel arrangements.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Liaising with external Governing Boards/Payer Physician Influencers. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Preparing expense reports, submitting invoices to Germany and US office for payment.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Managing contract requests, primarily CDAs with consultants, vendors, investigators, as needed and submit partially/fully executed contracts to Boulder Office Manager for final processing.</span></li> <li style="margin: 0cm 0cm 0pt 18pt;"><span style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-bidi-font-size: 11.0pt;">Supporting management of EU budget submission throughout development, execution and reporting phases.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Preparing Word/Excel/PowerPoint presentations/minutes/reports.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Maintaining Quality documents for Munich Office:<span style="mso-spacerun: yes;">&nbsp; </span>SOPs, Policies, Work Instructions and Forms&mdash;electronic and paper files.<span style="mso-spacerun: yes;">&nbsp; </span>Preparing documents, distribute for reviews, consolidate edits, route for final approval, route for training, and post to SharePoint.<span style="mso-spacerun: yes;">&nbsp; </span>Maintaining training files on all GxP employees and consultants.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working with European HR, maintaining training records and onboarding materials for all employees.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Discreet handling of sensitive company information to support senior management.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working with other administrative assistants in Europe to establish best practice, standards/ways of working.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">General front desk duties:<span style="mso-spacerun: yes;">&nbsp; </span>answer and route calls, order office supplies, maintain supplies/storage, prepare mail and packages for USPS and FedEx shipment.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">All day to day activities to ensure efficient running of the office including facilities management and compliance with H&amp;S requirements.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Qualifications</span></strong></p> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Significant administrative experience with proven track record of increasing responsibility and skill development.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Highly flexible team member with the ability to prioritize and work independently. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Solid skills in managing office technology and confidential record keeping.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent organizational skills with an ability to prioritize workload, plan ahead and multi-task.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent written and communication skills, problem-solving and team working skills.<span style="mso-spacerun: yes;">&nbsp;&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Experience of working in a matrix-working environment with individuals in different countries and levels of authority. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Desire to learn new skills and look for additional opportunities to contribute.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Proactive approach to improving system efficiencies and office culture.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Experience in providing administrative support to senior management.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Ability to think beyond boundaries of own job, challenge status quo and seek opportunities for continuous improvement.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">High level of confidentiality and discretion. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Working with external agencies and suppliers; leveraging efficiency and budget management.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Education and Experience</span></strong></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Good standard of education, formal secretarial training and/or degree preferred. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">A minimum of 5 years administrative work experience required.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Must have excellent time management, organizational, customer service and interpersonal skills, with demonstrated ability to produce high quality work under tight deadlines.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 12pt 0cm 0pt 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent technical skills to include but not limited to Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and desktop publishing/project management skills.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Fluent in English</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Ideally, experience of local German Policies and Laws </span></li> </ul> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span style="font-family: Times New Roman; font-size: 16px;"> </span></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working Conditions</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Office-based position with minimum travel required.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;"></span></p> Feb 11th, 2019 10:28PM Feb 11th, 2019 10:28PM Health Care Pharmaceuticals & Biotechnology
nasdaq:clvs clovisoncology.com clovisoncology.com Feb 13th, 2019 12:00AM Assistant-DACH Open Commercial Munich, DE Munich DEU Dec 14th, 2018 12:00AM <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Job Summary</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">This role is responsible for managing and coordinating a comprehensive, confidential and high quality administrative service to the German Commercial (primarily field based) and Medical Teams. You will be responsible for setting up and implementing new office systems and processes, including developing appropriate administrative processes. <strong style="mso-bidi-font-weight: normal;">Reporting to the General Manager &ndash; DACH, you will also provide support to the local Leadership Team over a full range of operational duties.</strong></span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">This position requires a self-starter needing minimal supervision and willing to take on a wide range of responsibilities outside the defined responsibilities.<span style="mso-spacerun: yes;">&nbsp; </span>Coordination of all support services to ensure efficient functioning of the Clovis Oncology Munich Office. <span style="mso-spacerun: yes;">&nbsp;</span>A flexible, &lsquo;can do&rsquo; approach and with a strong work ethic and ability to take proactive ownership of assigned duties. </span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Job Responsibilities</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Coordinating internal and external team meetings so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees and ensuring that various meeting amenities are available.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Coordinate conference attendance, National Congresses (European and National), registrations, hotel bookings.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Support visitors to Munich, which may include assisting them with travel arrangements.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Liaising with external Governing Boards/Payer Physician Influencers. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Preparing expense reports, submitting invoices to Germany and US office for payment.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Managing contract requests, primarily CDAs with consultants, vendors, investigators, as needed and submit partially/fully executed contracts to Boulder Office Manager for final processing.</span></li> <li style="margin: 0cm 0cm 0pt 18pt;"><span style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-bidi-font-size: 11.0pt;">Supporting management of EU budget submission throughout development, execution and reporting phases.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Preparing Word/Excel/PowerPoint presentations/minutes/reports.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Maintaining Quality documents for Munich Office:<span style="mso-spacerun: yes;">&nbsp; </span>SOPs, Policies, Work Instructions and Forms&mdash;electronic and paper files.<span style="mso-spacerun: yes;">&nbsp; </span>Preparing documents, distribute for reviews, consolidate edits, route for final approval, route for training, and post to SharePoint.<span style="mso-spacerun: yes;">&nbsp; </span>Maintaining training files on all GxP employees and consultants.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working with European HR, maintaining training records and onboarding materials for all employees.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Discreet handling of sensitive company information to support senior management.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working with other administrative assistants in Europe to establish best practice, standards/ways of working.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">General front desk duties:<span style="mso-spacerun: yes;">&nbsp; </span>answer and route calls, order office supplies, maintain supplies/storage, prepare mail and packages for USPS and FedEx shipment.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">All day to day activities to ensure efficient running of the office including facilities management and compliance with H&amp;S requirements.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Qualifications</span></strong></p> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Significant administrative experience with proven track record of increasing responsibility and skill development.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Highly flexible team member with the ability to prioritize and work independently. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Solid skills in managing office technology and confidential record keeping.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent organizational skills with an ability to prioritize workload, plan ahead and multi-task.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent written and communication skills, problem-solving and team working skills.<span style="mso-spacerun: yes;">&nbsp;&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Experience of working in a matrix-working environment with individuals in different countries and levels of authority. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Desire to learn new skills and look for additional opportunities to contribute.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Proactive approach to improving system efficiencies and office culture.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Experience in providing administrative support to senior management.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Ability to think beyond boundaries of own job, challenge status quo and seek opportunities for continuous improvement.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">High level of confidentiality and discretion. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Working with external agencies and suppliers; leveraging efficiency and budget management.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Education and Experience</span></strong></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Good standard of education, formal secretarial training and/or degree preferred. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">A minimum of 5 years administrative work experience required.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Must have excellent time management, organizational, customer service and interpersonal skills, with demonstrated ability to produce high quality work under tight deadlines.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 12pt 0cm 0pt 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent technical skills to include but not limited to Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and desktop publishing/project management skills.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Fluent in English</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Ideally, experience of local German Policies and Laws </span></li> </ul> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span style="font-family: Times New Roman; font-size: 16px;"> </span></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working Conditions</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Office-based position with minimum travel required.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;"></span></p> Feb 12th, 2019 10:33PM Feb 12th, 2019 10:33PM Health Care Pharmaceuticals & Biotechnology
nasdaq:clvs clovisoncology.com clovisoncology.com Feb 14th, 2019 12:00AM Assistant-DACH Open Commercial Munich, DE Munich DEU Dec 14th, 2018 12:00AM <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Job Summary</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">This role is responsible for managing and coordinating a comprehensive, confidential and high quality administrative service to the German Commercial (primarily field based) and Medical Teams. You will be responsible for setting up and implementing new office systems and processes, including developing appropriate administrative processes. <strong style="mso-bidi-font-weight: normal;">Reporting to the General Manager &ndash; DACH, you will also provide support to the local Leadership Team over a full range of operational duties.</strong></span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">This position requires a self-starter needing minimal supervision and willing to take on a wide range of responsibilities outside the defined responsibilities.<span style="mso-spacerun: yes;">&nbsp; </span>Coordination of all support services to ensure efficient functioning of the Clovis Oncology Munich Office. <span style="mso-spacerun: yes;">&nbsp;</span>A flexible, &lsquo;can do&rsquo; approach and with a strong work ethic and ability to take proactive ownership of assigned duties. </span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Job Responsibilities</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Coordinating internal and external team meetings so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees and ensuring that various meeting amenities are available.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Coordinate conference attendance, National Congresses (European and National), registrations, hotel bookings.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Support visitors to Munich, which may include assisting them with travel arrangements.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Liaising with external Governing Boards/Payer Physician Influencers. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Preparing expense reports, submitting invoices to Germany and US office for payment.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Managing contract requests, primarily CDAs with consultants, vendors, investigators, as needed and submit partially/fully executed contracts to Boulder Office Manager for final processing.</span></li> <li style="margin: 0cm 0cm 0pt 18pt;"><span style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-bidi-font-size: 11.0pt;">Supporting management of EU budget submission throughout development, execution and reporting phases.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Preparing Word/Excel/PowerPoint presentations/minutes/reports.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Maintaining Quality documents for Munich Office:<span style="mso-spacerun: yes;">&nbsp; </span>SOPs, Policies, Work Instructions and Forms&mdash;electronic and paper files.<span style="mso-spacerun: yes;">&nbsp; </span>Preparing documents, distribute for reviews, consolidate edits, route for final approval, route for training, and post to SharePoint.<span style="mso-spacerun: yes;">&nbsp; </span>Maintaining training files on all GxP employees and consultants.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working with European HR, maintaining training records and onboarding materials for all employees.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Discreet handling of sensitive company information to support senior management.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working with other administrative assistants in Europe to establish best practice, standards/ways of working.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">General front desk duties:<span style="mso-spacerun: yes;">&nbsp; </span>answer and route calls, order office supplies, maintain supplies/storage, prepare mail and packages for USPS and FedEx shipment.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">All day to day activities to ensure efficient running of the office including facilities management and compliance with H&amp;S requirements.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Qualifications</span></strong></p> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Significant administrative experience with proven track record of increasing responsibility and skill development.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Highly flexible team member with the ability to prioritize and work independently. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Solid skills in managing office technology and confidential record keeping.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent organizational skills with an ability to prioritize workload, plan ahead and multi-task.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent written and communication skills, problem-solving and team working skills.<span style="mso-spacerun: yes;">&nbsp;&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Experience of working in a matrix-working environment with individuals in different countries and levels of authority. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Desire to learn new skills and look for additional opportunities to contribute.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Proactive approach to improving system efficiencies and office culture.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Experience in providing administrative support to senior management.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Ability to think beyond boundaries of own job, challenge status quo and seek opportunities for continuous improvement.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">High level of confidentiality and discretion. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Working with external agencies and suppliers; leveraging efficiency and budget management.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Education and Experience</span></strong></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Good standard of education, formal secretarial training and/or degree preferred. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">A minimum of 5 years administrative work experience required.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Must have excellent time management, organizational, customer service and interpersonal skills, with demonstrated ability to produce high quality work under tight deadlines.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 12pt 0cm 0pt 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent technical skills to include but not limited to Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and desktop publishing/project management skills.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Fluent in English</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Ideally, experience of local German Policies and Laws </span></li> </ul> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span style="font-family: Times New Roman; font-size: 16px;"> </span></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working Conditions</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Office-based position with minimum travel required.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;"></span></p> Feb 13th, 2019 10:33PM Feb 13th, 2019 10:33PM Health Care Pharmaceuticals & Biotechnology
nasdaq:clvs clovisoncology.com clovisoncology.com Feb 15th, 2019 12:00AM Assistant-DACH Open Commercial Munich, DE Munich DEU Dec 14th, 2018 12:00AM <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Job Summary</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">This role is responsible for managing and coordinating a comprehensive, confidential and high quality administrative service to the German Commercial (primarily field based) and Medical Teams. You will be responsible for setting up and implementing new office systems and processes, including developing appropriate administrative processes. <strong style="mso-bidi-font-weight: normal;">Reporting to the General Manager &ndash; DACH, you will also provide support to the local Leadership Team over a full range of operational duties.</strong></span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">This position requires a self-starter needing minimal supervision and willing to take on a wide range of responsibilities outside the defined responsibilities.<span style="mso-spacerun: yes;">&nbsp; </span>Coordination of all support services to ensure efficient functioning of the Clovis Oncology Munich Office. <span style="mso-spacerun: yes;">&nbsp;</span>A flexible, &lsquo;can do&rsquo; approach and with a strong work ethic and ability to take proactive ownership of assigned duties. </span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Job Responsibilities</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Coordinating internal and external team meetings so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees and ensuring that various meeting amenities are available.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Coordinate conference attendance, National Congresses (European and National), registrations, hotel bookings.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Support visitors to Munich, which may include assisting them with travel arrangements.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Liaising with external Governing Boards/Payer Physician Influencers. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Preparing expense reports, submitting invoices to Germany and US office for payment.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Managing contract requests, primarily CDAs with consultants, vendors, investigators, as needed and submit partially/fully executed contracts to Boulder Office Manager for final processing.</span></li> <li style="margin: 0cm 0cm 0pt 18pt;"><span style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-bidi-font-size: 11.0pt;">Supporting management of EU budget submission throughout development, execution and reporting phases.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Preparing Word/Excel/PowerPoint presentations/minutes/reports.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Maintaining Quality documents for Munich Office:<span style="mso-spacerun: yes;">&nbsp; </span>SOPs, Policies, Work Instructions and Forms&mdash;electronic and paper files.<span style="mso-spacerun: yes;">&nbsp; </span>Preparing documents, distribute for reviews, consolidate edits, route for final approval, route for training, and post to SharePoint.<span style="mso-spacerun: yes;">&nbsp; </span>Maintaining training files on all GxP employees and consultants.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working with European HR, maintaining training records and onboarding materials for all employees.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Discreet handling of sensitive company information to support senior management.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working with other administrative assistants in Europe to establish best practice, standards/ways of working.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">General front desk duties:<span style="mso-spacerun: yes;">&nbsp; </span>answer and route calls, order office supplies, maintain supplies/storage, prepare mail and packages for USPS and FedEx shipment.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">All day to day activities to ensure efficient running of the office including facilities management and compliance with H&amp;S requirements.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Qualifications</span></strong></p> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Significant administrative experience with proven track record of increasing responsibility and skill development.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Highly flexible team member with the ability to prioritize and work independently. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Solid skills in managing office technology and confidential record keeping.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent organizational skills with an ability to prioritize workload, plan ahead and multi-task.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent written and communication skills, problem-solving and team working skills.<span style="mso-spacerun: yes;">&nbsp;&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Experience of working in a matrix-working environment with individuals in different countries and levels of authority. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Desire to learn new skills and look for additional opportunities to contribute.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Proactive approach to improving system efficiencies and office culture.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Experience in providing administrative support to senior management.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Ability to think beyond boundaries of own job, challenge status quo and seek opportunities for continuous improvement.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">High level of confidentiality and discretion. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Working with external agencies and suppliers; leveraging efficiency and budget management.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Education and Experience</span></strong></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Good standard of education, formal secretarial training and/or degree preferred. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">A minimum of 5 years administrative work experience required.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Must have excellent time management, organizational, customer service and interpersonal skills, with demonstrated ability to produce high quality work under tight deadlines.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 12pt 0cm 0pt 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent technical skills to include but not limited to Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and desktop publishing/project management skills.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Fluent in English</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Ideally, experience of local German Policies and Laws </span></li> </ul> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span style="font-family: Times New Roman; font-size: 16px;"> </span></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working Conditions</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Office-based position with minimum travel required.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;"></span></p> Feb 14th, 2019 10:28PM Feb 14th, 2019 10:28PM Health Care Pharmaceuticals & Biotechnology
nasdaq:clvs clovisoncology.com clovisoncology.com Feb 16th, 2019 12:00AM Assistant-DACH Open Commercial Munich, DE Munich DEU Dec 14th, 2018 12:00AM <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Job Summary</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">This role is responsible for managing and coordinating a comprehensive, confidential and high quality administrative service to the German Commercial (primarily field based) and Medical Teams. You will be responsible for setting up and implementing new office systems and processes, including developing appropriate administrative processes. <strong style="mso-bidi-font-weight: normal;">Reporting to the General Manager &ndash; DACH, you will also provide support to the local Leadership Team over a full range of operational duties.</strong></span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">This position requires a self-starter needing minimal supervision and willing to take on a wide range of responsibilities outside the defined responsibilities.<span style="mso-spacerun: yes;">&nbsp; </span>Coordination of all support services to ensure efficient functioning of the Clovis Oncology Munich Office. <span style="mso-spacerun: yes;">&nbsp;</span>A flexible, &lsquo;can do&rsquo; approach and with a strong work ethic and ability to take proactive ownership of assigned duties. </span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Job Responsibilities</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Coordinating internal and external team meetings so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees and ensuring that various meeting amenities are available.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Coordinate conference attendance, National Congresses (European and National), registrations, hotel bookings.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Support visitors to Munich, which may include assisting them with travel arrangements.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Liaising with external Governing Boards/Payer Physician Influencers. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Preparing expense reports, submitting invoices to Germany and US office for payment.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Managing contract requests, primarily CDAs with consultants, vendors, investigators, as needed and submit partially/fully executed contracts to Boulder Office Manager for final processing.</span></li> <li style="margin: 0cm 0cm 0pt 18pt;"><span style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-bidi-font-size: 11.0pt;">Supporting management of EU budget submission throughout development, execution and reporting phases.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Preparing Word/Excel/PowerPoint presentations/minutes/reports.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Maintaining Quality documents for Munich Office:<span style="mso-spacerun: yes;">&nbsp; </span>SOPs, Policies, Work Instructions and Forms&mdash;electronic and paper files.<span style="mso-spacerun: yes;">&nbsp; </span>Preparing documents, distribute for reviews, consolidate edits, route for final approval, route for training, and post to SharePoint.<span style="mso-spacerun: yes;">&nbsp; </span>Maintaining training files on all GxP employees and consultants.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working with European HR, maintaining training records and onboarding materials for all employees.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Discreet handling of sensitive company information to support senior management.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working with other administrative assistants in Europe to establish best practice, standards/ways of working.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">General front desk duties:<span style="mso-spacerun: yes;">&nbsp; </span>answer and route calls, order office supplies, maintain supplies/storage, prepare mail and packages for USPS and FedEx shipment.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">All day to day activities to ensure efficient running of the office including facilities management and compliance with H&amp;S requirements.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Qualifications</span></strong></p> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Significant administrative experience with proven track record of increasing responsibility and skill development.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Highly flexible team member with the ability to prioritize and work independently. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Solid skills in managing office technology and confidential record keeping.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent organizational skills with an ability to prioritize workload, plan ahead and multi-task.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent written and communication skills, problem-solving and team working skills.<span style="mso-spacerun: yes;">&nbsp;&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Experience of working in a matrix-working environment with individuals in different countries and levels of authority. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Desire to learn new skills and look for additional opportunities to contribute.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Proactive approach to improving system efficiencies and office culture.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Experience in providing administrative support to senior management.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Ability to think beyond boundaries of own job, challenge status quo and seek opportunities for continuous improvement.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">High level of confidentiality and discretion. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Working with external agencies and suppliers; leveraging efficiency and budget management.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Education and Experience</span></strong></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Good standard of education, formal secretarial training and/or degree preferred. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">A minimum of 5 years administrative work experience required.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Must have excellent time management, organizational, customer service and interpersonal skills, with demonstrated ability to produce high quality work under tight deadlines.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 12pt 0cm 0pt 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent technical skills to include but not limited to Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and desktop publishing/project management skills.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Fluent in English</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Ideally, experience of local German Policies and Laws </span></li> </ul> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span style="font-family: Times New Roman; font-size: 16px;"> </span></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working Conditions</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Office-based position with minimum travel required.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;"></span></p> Feb 15th, 2019 10:28PM Feb 15th, 2019 10:28PM Health Care Pharmaceuticals & Biotechnology
nasdaq:clvs clovisoncology.com clovisoncology.com Feb 17th, 2019 12:00AM Assistant-DACH Open Commercial Munich, DE Munich DEU Dec 14th, 2018 12:00AM <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Job Summary</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">This role is responsible for managing and coordinating a comprehensive, confidential and high quality administrative service to the German Commercial (primarily field based) and Medical Teams. You will be responsible for setting up and implementing new office systems and processes, including developing appropriate administrative processes. <strong style="mso-bidi-font-weight: normal;">Reporting to the General Manager &ndash; DACH, you will also provide support to the local Leadership Team over a full range of operational duties.</strong></span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; text-align: justify; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">This position requires a self-starter needing minimal supervision and willing to take on a wide range of responsibilities outside the defined responsibilities.<span style="mso-spacerun: yes;">&nbsp; </span>Coordination of all support services to ensure efficient functioning of the Clovis Oncology Munich Office. <span style="mso-spacerun: yes;">&nbsp;</span>A flexible, &lsquo;can do&rsquo; approach and with a strong work ethic and ability to take proactive ownership of assigned duties. </span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Job Responsibilities</span></strong></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></p> <span style="font-family: Times New Roman; font-size: 16px;"> </span> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Coordinating internal and external team meetings so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees and ensuring that various meeting amenities are available.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Coordinate conference attendance, National Congresses (European and National), registrations, hotel bookings.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Support visitors to Munich, which may include assisting them with travel arrangements.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Liaising with external Governing Boards/Payer Physician Influencers. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Preparing expense reports, submitting invoices to Germany and US office for payment.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Managing contract requests, primarily CDAs with consultants, vendors, investigators, as needed and submit partially/fully executed contracts to Boulder Office Manager for final processing.</span></li> <li style="margin: 0cm 0cm 0pt 18pt;"><span style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-bidi-font-size: 11.0pt;">Supporting management of EU budget submission throughout development, execution and reporting phases.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Preparing Word/Excel/PowerPoint presentations/minutes/reports.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Maintaining Quality documents for Munich Office:<span style="mso-spacerun: yes;">&nbsp; </span>SOPs, Policies, Work Instructions and Forms&mdash;electronic and paper files.<span style="mso-spacerun: yes;">&nbsp; </span>Preparing documents, distribute for reviews, consolidate edits, route for final approval, route for training, and post to SharePoint.<span style="mso-spacerun: yes;">&nbsp; </span>Maintaining training files on all GxP employees and consultants.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working with European HR, maintaining training records and onboarding materials for all employees.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Discreet handling of sensitive company information to support senior management.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working with other administrative assistants in Europe to establish best practice, standards/ways of working.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">General front desk duties:<span style="mso-spacerun: yes;">&nbsp; </span>answer and route calls, order office supplies, maintain supplies/storage, prepare mail and packages for USPS and FedEx shipment.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="color: black; font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: Tahoma; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">All day to day activities to ensure efficient running of the office including facilities management and compliance with H&amp;S requirements.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Qualifications</span></strong></p> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Significant administrative experience with proven track record of increasing responsibility and skill development.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Highly flexible team member with the ability to prioritize and work independently. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Solid skills in managing office technology and confidential record keeping.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent organizational skills with an ability to prioritize workload, plan ahead and multi-task.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent written and communication skills, problem-solving and team working skills.<span style="mso-spacerun: yes;">&nbsp;&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Experience of working in a matrix-working environment with individuals in different countries and levels of authority. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Desire to learn new skills and look for additional opportunities to contribute.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Proactive approach to improving system efficiencies and office culture.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Experience in providing administrative support to senior management.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Ability to think beyond boundaries of own job, challenge status quo and seek opportunities for continuous improvement.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">High level of confidentiality and discretion. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Working with external agencies and suppliers; leveraging efficiency and budget management.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Education and Experience</span></strong></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: none; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">&nbsp;</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Good standard of education, formal secretarial training and/or degree preferred. </span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">A minimum of 5 years administrative work experience required.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Must have excellent time management, organizational, customer service and interpersonal skills, with demonstrated ability to produce high quality work under tight deadlines.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 12pt 0cm 0pt 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Excellent technical skills to include but not limited to Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and desktop publishing/project management skills.</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Fluent in English</span></li> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-weight: bold; mso-bidi-font-size: 11.0pt;">Ideally, experience of local German Policies and Laws </span></li> </ul> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span style="font-family: Times New Roman; font-size: 16px;"> </span></p> <p style="margin: 12pt 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><strong><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; text-decoration: underline; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Working Conditions</span></strong></p> <ul> <li style="margin: 1em 0px 1em 18pt; mso-outline-level: 4; mso-add-space: auto; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;">Office-based position with minimum travel required.</span></li> </ul> <p style="margin: 0cm 0cm 0pt; mso-outline-level: 4; mso-layout-grid-align: auto; punctuation-wrap: hanging; mso-vertical-align-alt: auto;"><span lang="EN-US" style="font-family: 'Calibri',sans-serif; font-size: 16px; mso-bidi-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-bidi-font-size: 11.0pt;"></span></p> Feb 16th, 2019 10:37PM Feb 16th, 2019 10:37PM Health Care Pharmaceuticals & Biotechnology

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